**Part-Time Practice Manager – 10–20 hrs/wk – Remote (Seattle area)**
**About the Role**
Waypoint Wellness seeks a Practice Manager to support a dual-office clinical therapy practice and coordinate with TrueBearing Academy. You'll manage scheduling and operations for the Senior Psychologist, ensuring smooth clinical workflows and responsive patient communication. Mostly remote with monthly in-person visits to our Madison Valley office.
**Key Responsibilities**
*Scheduling & Operations*
- Manage clinical and administrative schedules across two practice locations and coordinate teaching, travel, and speaking engagements
- Handle patient onboarding, intake logistics, and scheduling adjustments via email with occasional phone contact
- Optimize appointment flow using automated scheduling systems
- Process client invoicing workflows, confirmations, and follow-ups
- Provide light administrative support: document handling, scanning, data organization, inventory tracking
- Serve as administrative liaison between Waypoint/Arete Resources and TrueBearing Academy
*Compliance & Systems*
- Use digital health platforms in HIPAA-compliant manner, maintaining strict PHI confidentiality
- Track compliance deadlines (licenses, annual reports, fees) with leadership guidance
- Identify opportunities to improve administrative efficiency
**Schedule**
- 10–20 hours weekly; early morning (Pacific) availability for schedule changes required; afternoons for follow-up and coordination
- In-person: ~once monthly (1–2 hours) for scanning, inventory, errands
**Qualifications**
*Required*
- Healthcare practice management, clinical administration, or professional services with significant scheduling responsibility
- Strong multi-calendar management skills and HIPAA knowledge
- Excellent written communication and ability to work independently
- High attention to detail and follow-through
*Preferred*
- Mental health practice experience (front desk, care coordination, practice manager)
- Executive/senior clinician scheduling experience
- PracticeQ or comparable EHR familiarity
- Mac ecosystem comfort; AI tool experience (Claude, etc.)
**Tools**
Google Workspace, Asana, EHRs (PracticeQ preferred), Mac environment
**Compensation**
$25/hour or higher based on qualifications; 1099 contractor
**To Apply**
Send to [email]:
1. Brief introduction (2–3 paragraphs): relevant experience and schedule fit
2. Resume (PDF)
3. Short answers:
- Current weekly availability (days/times Pacific) and desired hours?
- Healthcare/professional scheduling experience and tools used?
- Mental health practice experience (if any)?
- Can you visit Seattle monthly for 1–2 hours in-person?
Principals only. Recruiters, please don't contact this job poster.