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favorite this post Membership and Program Coordinator (Seattle) hide this posting unhide

compensation: Comparative salary based on experience
employment type: full-time

AIA Seattle is one of the largest architectural associations in the US, with an inspiring community of members who are passionate and engaged in our changing city. AIA Seattle is seeking a Membership and Program Coordinator to support our continuing education programs for our architect and allied members and to manage membership records.

The ideal candidate will be collaborative, detail oriented, and able to juggle multiple projects and priorities.

Goals of Position
• Promote attraction and retention of membership in all categories - architects, emerging professionals, allied members and member firms - through excellent customer service and data management
• Support the Program Manager in producing well executed educational and networking programs
• Maintain and manage membership and sponsorship records

Essential Responsibilities

Provide logistical support for educational programs and design awards
• Book venues and catering
• Manage speaker contracts, travel arrangements and presentation files
• Coordinate and schedule speaker prep conference calls
• Oversee day-of event production and registration and manage event volunteers
• Manage Continuing Education submission process, event registration, and post-event Certificates of Completion
• Seek opportunities for our allied members and sponsors to get involved with continuing education
• Extend continuing education resources beyond day-of programming
• Serve as AIA's Office 365 Administrator

Produce networking and career development programs for members
• Plan, budget, and execute career development programs for emerging professionals
• Assist member committees to plan and execute short continuing education programs
• Develop distance continuing education for remote members via online or podcasts

Manage information regarding membership and sponsorship
• Understand complex local and national membership structure and be able to answer questions
• Work with AIA to process and follow up on new, renewing, reinstating, transferring and upgrading members
• Manage mailing lists
• Send weekly member and sponsors welcome communications
• Manage job board, Find an Architect, mailing list rentals and other website/membership inquiries
• Maintain AIA Seattle and Design in Public sponsorship records
• Collaborate with Controller to send annual membership invoices and process payments
• Partner with the Managing Director, Membership and Volunteer Manager and Design in Public Director to inform the board(s) of sponsorship and membership progress and trends
• Plan and oversee member feedback mechanisms and surveys as needed

Job Skills and Attributes
• Positive customer service orientation
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Collaborative and team-oriented
• Strong project management skills
• Thorough and accurate task-management with minimal oversight
• Interest in design and architecture a plus

Job Qualifications
• Bachelor's degree in related field
• Event management experience
• Competency in database management
• Proficiency in Microsoft Office 365

About Us
AIA Seattle offers a competitive salary and benefits package. We are a small office that supports flexibility, creativity, leadership and the professional development of all of our staff.

To Apply
Send a pdf of your letter of interest and resume to, subject line Membership and Program Coordinator, no later than March 30. Please no phone calls or inquires.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 6521107060


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