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Events Specialist (Seattle)

1200 6th Ave #300

(google map)

compensation: DOE
employment type: full-time
non-profit organization

Founded in 1969, SightLife is the only non-profit global health organization solely focused on eliminating corneal blindness in the U.S. and around the world. Driven by an entrepreneurial spirit, the organization leverages innovative technologies and best business practices to transform lives and unlock life's possibilities for the corneal blind. SightLife works in partnership with surgeons and health organizations in more than 29 countries. SightLife and its global eye bank partners combined provided over 35,500 corneas for transplant in 2017.

Put your passion to work and consider joining this team of professionals fulfilling a mission to serve as an innovative provider of sight with a passion for quality and excellence.

To learn more about SightLife or apply to this position, please visit


Responsible for planning, scheduling and participating in SightLife’s numerous events and tradeshows throughout the year. Supervise the implementation and execution of corporate events (including internal company events), tradeshow booths, tradeshows and event materials, and work with the marketing staff on supporting the new business efforts required at these events. This position participates with staff within SightLife in the management of events that are directly associated with other departments such as advancing the SightLife mission or our international/global programs.

Essential Duties & Responsibilities:
  • Conception and completion of events including all associated corporate branded and co-branded materials at the following: exhibitions and trade shows, conferences, promotions and launches, fundraising and social events, hosted dinners and receptions, etc.
  • Responsible for securing venues for specific events and all venue requirements. Oversees the logistics and coordination of vendor contracts and agreements.
  • Acts as the project manager for all details of the events and tradeshows, directs the efforts of the event team during the event, and is the liaison between SightLife and the venue and vendors.
  • Work on communications company-wide to ensure materials are strategic and appropriate for event audiences.
  • Assist with monthly planning and execution of SightLife Connect; including scheduling, talking point consolidation, and logistical support.
  • Ensure articulation of SightLife’s brand via the event channels. Strive for consistent infusion of the brand during events, both internal and externally.
  • Work with marketing team on PR agency to create buzz around SightLife, making sure events are publicized and media opportunities generated.
  • Develop, coordinate and oversee a master vendor list in multiple states to ensure quality services and products for vendors nationally and provide vetting to other departments.
  • Create plans and budgets for the events calendar and associated materials needed. Produce detailed proposals for events as needed (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets, etc.).
  • Coordinate staffing for events and any staff briefings needed for specific messaging to target audiences at events.
  • Develop, implement and iterate processes and procedures necessary to ensure the smooth functioning of both internal and external events.
  • Coordinate suppliers, handle questions and troubleshooting on the day of the event to ensure that all runs smoothly, oversee the dismantling and removal of the event and clearing the venue efficiently.
  • Work with Clinical Programs Manager to coordinate travel logistics for Clinical Programs Skills Transfer Courses.
  • Manages the relationships with external partners.
  • Perform other projects and duties as assigned.
  • In all daily activities, strive to support the Mission, Vision, and Values of SightLife.
  • A personal commitment to organ and tissue donation required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:
  • Bachelor's degree in a related field (Hospitality, Communications, and Marketing) preferred.
  • 2+ years experience with event management or equivalent
Required Skills/Knowledge/Abilities:
  • Events production/project management experience preferred
  • Entrepreneurial attitude and resourceful
  • Self-confident learner who builds trust
  • Excellent interpersonal skills-will be interacting with vendors, partners, medical staff, and SightLife staff at all levels.
  • Multi-tasker who thrives under pressure
  • Extremely organized, with an eye for detail
  • Strong project management and time management skills
  • Ability to work in a fast-paced environment, demonstrate flexibility when re-prioritizing is necessary
  • Excellent oral and written communication skills.
  • Knowledge of Microsoft Word, Excel, PPT
  • Ability to work events nights and weekends.
  • Must be willing to occasionally travel domestically and potentially internationally.
  • Ability to coordinate projects, organize a variety of tasks, manage multiple and occasionally conflicting priorities simultaneously, meet deadlines and accurately attend to details.
    • Principals only. Recruiters, please don't contact this job poster.
    • do NOT contact us with unsolicited services or offers

    post id: 6960763350


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