compensation: $48,000 - $58,000 doe employment type: full-time
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We are looking for an experienced legal assistant to support 3-4 attorneys with their daily activities. Daily work generally includes preparing and editing legal documents and correspondence, maintaining electronic and paper files, proof reading, scheduling and managing depositions, managing their attorney's calendars and supporting the team by covering for other legal assistants. Understanding how to file in the local courts is necessary.
Other Tasks of a Legal Assistant:
•Prepare correspondence, memoranda and other legal documents from written and oral drafts or transcription; format and finalize same for sending;
•Independently draft standard correspondence, routine pleadings, settlement agreements and other documents as requested for attorney review and revision;
•Prepare court docketing in Prolaw including case schedules, trial dates, depositions, mediations and meetings;
•File pleadings with courts (electronically or via legal messenger); serve counsel with pleadings, discovery, etc.;
•Schedule appointments, depositions, court reporters, process servers, client meetings and other matter-related meetings for attorney(s);
•Establish and maintain calendars, deadline reminders and to-do systems for case and non-case related calendar items for assigned attorneys;
•Proofread documents as requested;
•Fax and photocopy documents as required;
•Make travel arrangements, sometimes with complicated scheduling requirements;
•Ensure that outgoing mail, e-mail, overnight deliveries, messenger deliveries and facsimiles are delivered in a timely manner;
•Organize and maintain client files and prepare (strip) files to be closed;
•Take telephone calls and messages for attorney(s) as necessary (i.e., if attorney is out of the office);
•Receive clients, business associates and visitors; maintain good public relations with clients and business associates; observe confidentiality of attorney-client relationship;
•Work closely with paralegal(s) to maintain organized and comprehensive case files and file indexes;
•Work closely with other staff in a team-oriented manner;
•Assist other Firm attorneys as requested and required in the absence of, or in addition to, their regularly assigned legal assistant;
•Perform other duties as requested.
Education & Work Experience Required: BA or BS degree preferred. Equivalent experience may be substituted to 4 year college degree. Minimum 2 years experience as a litigation legal assistant with stable work history.
Additional Knowledge, Skills and Abilities Necessary to be Successful: Current working knowledge of state and federal court rules. Ability to locate and navigate court websites, especially the electronic filing of court documents. Skilled at proof reading and editing documents. Excellent grammar/syntax skills. Ability to accurately transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 80 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to work with attorneys to ascertain priorities of conflicting deadlines. Proficiency with MS Office. Proficiency with case and document management software, preferably ProLaw. Self-starter with excellent organizational skills and exceptional attention to detail. Interpersonal skills necessary in order to communicate and work effectively with a diverse group of clients, attorneys and staff in person, by email and telephone with courtesy, tact and professionalism
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