compensation: : $55,000 - $62,000 per annum employment type: full-time non-profit organization
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Shunpike seeks to employ a Financial Administrator on a permanent full-time basis.
Shunpike’s mission is to empower artists through equitable access to vital expertise, opportunities and business services. We provide groups with back-office services that strengthen their day-to-day operations, while also offering strategic guidance that leads them toward their long-term goals.
SUMMARY OF THE POSITION: Working as part of a small but fast-paced team, the full-time Financial Administrator is the key resource for financial and managerial accounting expertise, including: bookkeeping, payroll, accounts payable and receivable, cash management, fiscal compliance and financial reporting. The Financial Administrator must be able to evaluate financial implications and communicate findings to the Executive Director and the Board in a clear and transparent manner. This position reports directly to the Executive Director.
Develop and maintain knowledge about programs and services provided by Shunpike. The six major areas of responsibility are GL Management & Accounting, Accounts Receivable, Accounts Payable, Cash Management, Financial Reporting, and Payroll.
GL Management & Accounting:
● Manage Chart of Accounts
● Use Fund Accounting to manage multiple and diverse fund centers for arts groups.
● Maintain grants schedule for tracking restricted and unrestricted funds by period
● Perform month-end, quarter-end, and year-end closing entries, reconciliation of balance sheet accounts, and reconciliations of fiscally-sponsored arts groups
● Maintain Master Vendor List to support preparation of Form 1099 reporting
● Record and reconcile weekly Accounts Payable
● Verify all expenditures are supported by adequate documentation and approvals
● Record monthly payroll and payroll tax entries; credit card transactions
● Receipt checks, grants and other awards
● Perform monthly bank reconciliations
● Making and recording bank deposits
● Monitor and manage credit card balance and make monthly payments
● Facilitate annual audit: respond to requests for information, generate schedules, answer questions
● Take primary responsibility for financial systems to ensure data is managed effectively and within appropriate controls and regulations
● Prepare, analyze and generate accurate and timely reports on financial status, including financial statements for month-end, quarter-end and year-end with notes (Statement of Financial Position; Statement of Activities; Statement of Cash Flows; Schedule of Functional Expenses; Schedule of Program Revenues and Operating Expenses), and other reports requested by the Board and/or Finance Committee
● Monitor due dates for state, local, and Federal tax filings
● Maintain payroll files to support monthly payroll calculations
● Process payroll for 10 employees twice a month using Intuit, verifying withholdings, benefits, and ensuring all pertinent elements are updated and accurate
● Ensure quarterly tax filings are completed by payroll processor; maintain tax filing records; respond to any letters or notices by taxing authorities
● College level degree with a concentration in accounting, finance or business administration or a directly related field, or the education and work experience equivalent
● Minimum of 3 years' full-cycle accounting experience, which includes reconciliations, general ledger maintenance, accounts payable and receivable
● Strong organizational, analytical and detail skills, with attention to accuracy and deadlines
● Outstanding written and verbal communication skills, especially the ability to explain complex information clearly and simply
● Ability to work in an open and collaborative work environment
● Persistent follow through and resolution of problems
● Adaptable and composed when faced with changing needs and priorities
● Experience processing payroll
● Experience with Intuit
● Experience and basic knowledge of GAAP; nonprofit accounting experience
● Experience in nonprofits or small businesses
● Strong proficiency with technology, including MS Excel and financial management software. Experience with Abila MIP Fund Accounting software preferred
QUALITIES: Shunpike operates out of a small, open-plan office, with our own lunchroom, and meeting room options. The preferred candidate will have the ability to work collaboratively as part of a small team, while also being able to manage their work independently. Shunpike places high value on the following qualities:
● Being a good listener and communicator
● Having a sense of humor
● Being adaptable, flexible and resilient in the face of change
● Being tenacious and persistent when faced with a challenge
● Dedicated to professionalism and high quality service provision
● Friendly and patient (with colleagues and clients)
● Passionate about the arts, and their importance in our society
● Curious by nature
● Calm under pressure
Employment Status: 40 hours/week. Business hours are 10am – 6pm, with requests for flexible hours considered. Some weekend and evening work is required.
Remuneration: $55,000 - $62,000 per annum, DOE; ORCA Card or onsite Parking; 4 weeks PTO and 8 paid holidays annually. Health/Dental/Vision Benefits.
Inclusion means my voice is heard. Diversity means I am reflected and represented in the organization at every level. Equity means I am supported by systems and policies that ensure I succeed, despite historic patterns of hindered success. Shunpike is committed to this statement of equity and work to ensure that all staff and clients apply this lens to the work that they do.
Shunpike is an Equal Opportunity Employer. Employment policies and programs are nondiscriminatory in regard to race, gender, religion, age, national origin, disability, veteran status or sexual orientation. People of color, LGBTQ individuals and women are encouraged to apply.
DISCLAIMER: The statements contained in this job description are not necessarily all-inclusive; additional responsibilities may be assigned and requirements may vary from time to time.
APPLICATION PROCESS: Interested applicants should write an application, comprising:
● A cover letter (outlining your suitability for this position and responding to the responsibilities and qualifications listed above)
● Contact details for min. two references
Please email your application and include Financial Administrator Application and your name in the subject line.
The ideal start date for this position is November 4, 2109. Applications will be reviewed as received and the position will remain open until filled. Priority given to applications received by Monday, September 30th.
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