job title:Operations Coordinator / Personal Assistant
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Personal Assistant
Help Build and Grow an Established Business
We are an established facilities management company based in Kirkland, Washington, with operations across multiple states. As our company continues to grow, we’re also developing new business ventures and are looking for a highly motivated, trustworthy, and resourceful individual to become an integral part of our team.
This is not a typical assistant position. We are looking for someone who enjoys variety, takes initiative, solves problems, and isn’t afraid to roll up their sleeves. One day you may be coordinating vendors or organizing business projects; the next you may be helping with errands, setting up an office, or assisting with a home improvement project.
If you enjoy learning new skills and being involved in many aspects of a growing business, we’d love to meet you.
What You’ll Do
Business Operations
* Assist with managing day-to-day operations of an established facilities management company.
* Support the planning and development of new business ventures.
* Help organize projects, priorities, and deadlines.
* Coordinate with customers, vendors, subcontractors, and service providers.
* Answer phone calls, respond to emails, and maintain professional communication.
* Research products, pricing, vendors, and business opportunities.
* Prepare reports, spreadsheets, and business documents.
* Organize digital and physical files.
* Assist with scheduling meetings, appointments, and travel.
* Help improve office systems and business processes.
Personal & Household Assistance
* Run errands, including mail pickup, deliveries, and supply purchases.
* Organize paperwork, mail, and important documents.
* Help maintain an organized home office and workspace.
* Assist with light handyman projects and minor repairs.
* Help with basic yard work and outdoor projects.
* Coordinate appointments and service providers.
* Assist with miscellaneous personal projects and daily tasks.
Qualifications
We’re looking for someone who is:
* Honest, dependable, and trustworthy.
* Highly organized with excellent attention to detail.
* A strong communicator with a positive attitude.
* Self-motivated and capable of working independently.
* Comfortable juggling multiple responsibilities.
* Resourceful and able to solve problems without constant direction.
* Comfortable performing both office work and light physical tasks.
* Tech-savvy and proficient with Microsoft Office and Google Workspace.
* Willing to learn new systems and adapt as the business grows.
Preferred Qualifications
Experience in one or more of the following is a plus:
* Executive or Personal Assistant
* Project Coordination
* Office Administration
* Property or Facilities Management
* Construction or Handyman Work
* Small Business Operations
* Customer Service
* Bookkeeping or Administrative Support
Requirements
* Valid driver’s license and reliable transportation.
* Clean driving record.
* Ability to lift up to 50 pounds.
* Able to pass a background check and provide professional references.
Please respond by texting or submit a reply email to submit your resume.
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